Recommended Virtual Meeting Tools

virtual meeting room, milkshake-factorySo your small business has clients, consultants, and employees, one way to keep all on the same page is by conducting virtual meetings. Beyond the common used digital conferencing tools such as Skype or Go2Meeting, other low cost options have come about, allowing entrepreneurs to efficiently collaborate over video, and these are:

1. Google Hangout

If you have Google Plus, join a Google Hangout. Launch the application from inside Google Plus then invite up to 10 people to join you. What makes Hangout unique is that it allows you to view and collaborate on Google docs while still maintaining visual contact with multiple people on the webcam. You can also add voice-only participants by clicking the “Telephone” tab at the top of the page, or the “+telephone” link on the left side of the invite screen. Since no download is required, Google Hangout is one of the fastest ways to set up a virtual meeting.

2. WebEx Meetings 

Cisco’s WebEx Meetings can be a handy tool for group projects and the key feature is the Meeting Spaces. It’s a cloud-based file sharing site that houses all the documents your team needs for the meeting. Upload presentations, checklists, budgets and agendas. Team members can access the information prior to the meeting so there’s no wasted time once you get started. Also while you’re on the call, you can use the instant messaging feature to have a side chat with another member. WebEx Meetings if free for up to three people per meeting.

3. FuzeBox 

Fuzebox can handle any kind of high-definition content including slide shows and movies. You can have up to 12 participants, each on their own HD video feed so it’s as close as you’re going to get to a face-to-face meeting. The prime feature of Fuzebox is using its native apps. Instead of sending everyone to a browser site, users connect through apps specifically designed for the iPhone, iPad, Android phone, PC or Mac. That means no connection or compatibility issues. When you run a Fuzebox conference, you can share your desktop or files, annotate on screen and control another computer remotely. Fuzebox starts at $15 a month for up to 15 non-HD attendees and goes up to $69 a month for full-featured service. If you routinely share videos or large files in your meetings, Fuzebox might be worth the price.

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